UC12: Board & Committee Paper Preparation

The Problem

Bank boards and committees (Audit, Risk, Compliance, Compensation) meet monthly and require comprehensive papers: risk dashboards, financial summaries, incident reports, regulatory updates, policy recommendations. Each paper requires data gathering from 5-10 systems (risk platform, finance system, incident management, regulatory tracker, policy registry), manual compilation, narrative write-up, formatting. Secretary/analyst spends 8-12 hours per paper. 20-30 papers/quarter across board and all committees. Total annual effort: 1600-4320 hours. Papers are often inconsistent in quality/completeness; deadlines slip.

What the Agent Does

Receives committee paper specification (committee name, meeting date, required sections, scope)
Gathers data from source systems: risk dashboards (aggregate risk metrics), finance systems (PL, balance sheet, capital ratios), incident database (open items, closed items, trends), regulatory tracker (pending items, recent changes), policy registry (policies needing board approval)
Compiles data into structured committee paper template: Executive Summary, Strategic Context, Key Metrics (with trend charts), Risk Narrative, Incident Summary, Regulatory Updates, Policy Recommendations, Decisions Required
Generates narrative sections with formatting and style consistency
Produces final document (Word, PDF) with executive summary, table of contents, appendices
Routes for review to committee chair and subject matter experts
Tracks version history and approval status

Data Requirements

Data Sources:

Risk Platform/Dashboard (SAS Risk Management, Moody's RiskCalc, Bloomberg Terminal, or custom) , Risk metrics, exposures, risk concentrations, trend charts
Finance System (Temenos, Finastra, SAP, Oracle) , P&L, balance sheet, capital ratios, liquidity metrics, regulatory capital calculations
Incident Management System (Jira, ServiceNow, custom) , Open incidents, closed incidents, incident trends, root cause analysis
Regulatory Tracking System (Actimize, custom tracker, or SharePoint) , Regulatory updates, implementation status, deadlines, pending items
Policy Registry/Management System (PolicyTech, Actimize, OnBase, SharePoint) , Policies requiring board approval, policy versions, compliance status
Internal Board Governance Database , Committee structure, meeting dates, required paper sections per committee
Data Warehouse/Snowflake , Pre-aggregated governance metrics, historical baselines for trend comparison

Data Classification:

Public: General regulatory announcements (already summarized)
Internal Structured: Risk metrics, P&L data, capital ratios, incident counts, regulatory tracker data, policy inventory
Internal Unstructured: Risk narrative memos, policy documents, incident investigation reports
External Third-Party: SAS/Moody's/Bloomberg data feeds
Sensitive/Regulated: Detailed risk data, incident reports, policy documents, board decision records

Data Quality Requirements:

Data freshness: intraday updates required for board papers (as-of-last-business-day). Metric accuracy: 100% reconciliation with financial statements and regulatory reports. Completeness: 100% (no missing key metrics, incidents, or policy items). Trend chart data: 12+ months of historical data for year-over-year comparison.

Integration Complexity: Medium , Requires integration with 6-7 systems (risk platform, finance, incident management, regulatory tracker, policy registry). Data transformation needed to normalize metrics across systems. Narrative generation from structured data requires template-driven output (lower ML complexity). Document assembly requires formatting/templating. Most systems have mature APIs; some may require custom extractors for legacy systems.

Score Breakdown

Criterion	Weight	Score (1-5)	Weighted
Time Recaptured	15%	4	0.60
Error Reduction	10%	4	0.40
Cost Avoidance	10%	4	0.40
Strategic Leverage	5%	4	0.20
Data Availability	15%	4	0.60
Process Clarity	15%	4	0.60
Ease of Implementation	10%	3	0.30
Fallback Available	10%	5	0.50
Audience (Int/Ext)	10%	5	0.50
Composite	100%		3.90

Why It Scores Well

Data sources are structured (dashboards, incident systems produce consistent outputs). Committee paper template is standardized. High frequency (20-30 papers/quarter) and clear time savings (8-12 hours per paper). Fallback is straightforward: revert to manual compilation. Internal audience. Clear value: faster board process, consistent documentation, audit-ready governance records.

Regulatory Alignment

SOX Section 302 & 404 (CEO/CFO Certification): Agent supports governance documentation
BCBS 239 (Principles for Effective Risk Data Aggregation): Agent aggregates risk data consistently for board review
Banking Regulations (Risk Governance): Board oversight supported by timely, comprehensive risk information

Sprint Factory Fit

Sprint 0 (2 weeks) + 3 build sprints (6 weeks)

Sprint 0: Committee paper template design, data source system integration mapping, governance data schema

Build Sprints 1-3: Data gathering orchestration, metric calculation, narrative generation, formatting/document assembly, approval workflow

Comparable Implementations

Citi: Board paper automation; 70% reduction in secretary time
BNY Mellon: Deployed governance data aggregation; papers delivered 5 days earlier on average

Deploy This Use Case with the Sprint Factory

From zero to a governed, production agent in 6 weeks.

Sprint Factory Schedule a Briefing

Related Use Cases

On-Demand Compliance

Regulatory Change Monitoring & Impact Triage

Score: 4.5/5.0

On-Demand Operations/IT

Internal IT Service Desk Triage & Routing

Score: 4.45/5.0

On-Demand Credit/Risk

Credit Risk Memo Drafting

Score: 4.4/5.0

Governance Risks to Consider

Before deploying this use case, review these agentic AI risks from the Corvair Risk Catalogue. Each is scored on the DAMAGE framework and mapped to regulatory expectations.